LOCATION : Johannesburg
DURATION : 12 Months
Purpose of the Position
The purpose of the FML Administrator role is to provide administrative and operational support to the Full Maintenance Lease (FML) department to ensure the efficient management of leased fleet assets. The role assists with maintaining accurate records, coordinating maintenance, processing documentation, and supporting communication between internal teams, and clients when required. Through effective administrative support, the position contributes to contract compliance, and the overall efficiency of Njilo Consulting’s FML operations while providing the incumbent with practical exposure to fleet management processes.
Minimum Requirements
•Matric (Grade 12)
•Commercial post-matric certificate or diploma (1–2 years) in Business Administration, Office Administration, Logistics, or a related field
•Undergraduate qualification in a commercial field such as Business Management, Logistics, Supply Chain, or Finance (3–4 years)
•Basic understanding of the motor or automotive industry
•Exposure to fleet administration or asset management will be advantageous
Core Responsibilities
•Provide administrative support to the FML department in managing fleet maintenance and lease-related documentation.
•Capture and maintain accurate records of vehicles, maintenance schedules, service histories, and contract details.
•Assist with coordinating vehicle servicing, repairs, and preventative maintenance with suppliers and service providers.
•Support the processing and tracking of invoices, job cards, and service reports related to fleet maintenance.
•Monitor and follow up on outstanding service requests, maintenance activities, and documentation.
•Maintain organised electronic and physical filing systems for fleet and contract records.
•Assist with compiling basic operational and administrative reports for internal use.
•Communicate with internal teams, service providers, and clients to facilitate smooth FML operations.
•Ensure compliance with company procedures, operational standards, and contractual obligations.
Skills and Knowledge
•Time Management: Ability to prioritise tasks and meet deadlines in a fast-paced operational environment.
•MS Office Proficiency: Working knowledge of Microsoft Word, Excel, Outlook, and related office tools.
•Attention to Detail: High level of accuracy when capturing and maintaining records and documentation.
•Proactive Approach: Ability to take initiative, follow up on outstanding items, and support operational requirements.
•Communication Skills: Ability to communicate clearly with internal teams and suppliers.
•Organisational Skills: Ability to manage files, records, and fleet documentation effectively.
At Njilo we are committed to creating an inclusive and diverse workplace. We strongly encourage individuals with disabilities to apply for our open positions
Suitable candidates to forward their applications (CVs and qualifications) to this email address: recruitment@njiloconsulting.co.za , or via our company website www.njiloconsulting.co.za on recruitment, upload your Cv, qualifications and check for more opportunities available.
Closing Date: 31 March 2026