LOCATION : Johannesburg
DURATION : 12 Months
Purpose of the Position
The Contract Administrator plays a critical role in ensuring effective coordination, accuracy and compliance within the Waste and Yellow Plant Department. This role involves ensuring correct data is captured for the customer for invoicing and Invoices are generated and delivered on time to the customer, not limited to oversee operational cost, turnover and profitability. With growing contract volumes and increased operational demands, this role ensures timely execution of contractual obligations, proper documentation management ensure support to the Contract Manager and operational teams. Demonstrate commitment to quality, takes ownership of their work, communicates effectively, and ensures that deadlines are met.
Minimum Requirements
•Grade 12/Matric
•Diploma in Business Administration, Finance, Fleet Management, Logistics or related Field.
•Proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook)
•Organizational and time management skills and strong analytical and problem-solving skills.
•Strong administration, coordination, and communication skills
Core Responsibilities
Contract Administration & Documentation Control:
•Ensure accurate and timely processing, filing, and tracking of all contract-related documents
•Preparing reports and documentation related to contracts.
•Support compliance with contractual terms, SLAs, and internal policies
Operational Support:
•Provide administrative support to the Contract Manager and Waste & Yellow Plant Department
•Assist with project execution tasks, contract reporting, and performance monitoring
•Ensure Timesheet are captured correctly on Fleet System
Customer & Supplier Engagement:
•Generate Purchase order requisition, sales order and invoices using Sage Intacct
•Support the resolution of escalations and follow up on outstanding issues
•Ensure service providers adhere to contractual obligations and SLAs
Reporting & Performance Tracking:
•Generate weekly and monthly reports on contract performance Revenue VS Expenses
•Track outstanding invoices Workflow Debtors Management)
•Provide accurate data for audits, reviews, and management reporting
Skills & Knowledge
•Excellent administrative and organizational capability
•Strong communication and interpersonal skills
•High attention to detail and accuracy
•Ability to work under pressure and manage competing priorities
•Problem-solving and process-oriented thinking
•Proficiency in data capturing, reporting, and document control
•Customer Service Orientation
•Understanding of fleet management or automotive operations
•Familiarity with SLAs, contract terms, procurement processes, and supplier coordination
•Knowledge of internal compliance procedures and audit expectations
Behavior Values
•Accountability and ownership of deliverables
•Integrity and professionalism in all interactions
•Customer-centric approach
•Reliability and consistency in follow-through
•Teamwork and effective collaboration
•Respect treating colleagues, stakeholders, and vendors with respect and courtesy
•Proactive approach to problem-solving and continuous improvement
At Njilo we are committed to creating an inclusive and diverse workplace. We strongly encourage individuals with disabilities to apply for our open positions
Suitable candidates to forward their applications (CVs and qualifications) to this email address: recruitment@njiloconsulting.co.za , or via our company website www.njiloconsulting.co.za on recruitment, upload your Cv, qualifications and check for more opportunities available.
Closing Date: 31 March 2026